ColumbiaSoft

Document Locator

8.1 /10

What is Document Locator?

Document Locator is centralized document management software that combines the ease of Windows-integration with the added flexibility of Web browser access.

Company Details

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Awards & Recognition

Document Locator won the following awards in the Document Management category

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5 Top Rated Capabilities

7 Top Rated Features

Latest Award, 2024

2023 Data Quadrant Gold Medalist

2023

4 Top Rated Capabilities

5 Top Rated Features

2023

2022 Emotional Footprint Champion

2022

Service Experience
Conflict Resolution

2022

4 Top Rated Capabilities

5 Top Rated Features

2022

2021 Emotional Footprint Champion

2021

2021 Data Quadrant Gold Medalist

2021

Document Locator Ratings

Real user data aggregated to summarize the product performance and customer experience.
Download the entire Product Scorecard to access more information on Document Locator.

92 Likeliness to Recommend

1
Since last award

100 Plan to Renew

84 Satisfaction of Cost Relative to Value

2
Since last award

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Emotional Footprint Overview

+97 Net Emotional Footprint

The emotional sentiment held by end users of the software based on their experience with the vendor. Responses are captured on an eight-point scale.

How much do users love Document Locator?

0% Negative

0% Neutral

100% Positive

Pros

Helps Innovate
Reliable
Performance Enhancing
Enables Productivity

Feature Ratings

Average 88

Access Tracking

Searchability

Indexing and Classification

Security and Access Control

Check Out Check in

Document Sharing

Document Hosting

Version Control

Editor Functions

Metrics and Reporting

Publication Workflow

Vendor Capability Ratings

Average 86

Vendor Support

Business Value Created

Ease of Data Integration

Ease of Implementation

Quality of Features

Ease of Customization

Ease of IT Administration

Availability and Quality of Training

Breadth of Features

Usability and Intuitiveness

Product Strategy and Rate of Improvement

Document Locator Videos

Document Locator Reviews

Mark A.

Role: Sales Marketing
Industry: Technology
Involvement: Business Leader or Manager

Validated Review

Verified Reviewer

Submitted Nov 2020

Wonderfully integrated with Windows desktops!

Likeliness to Recommend

10 /10

What differentiates Document Locator from other similar products?

Speed of search, integration with common Windows apps, breadth of features at reasonable costs, unparalleled support staff.

What is your favorite aspect of this product?

The team at Columbiasoft - by far. But second favorite is the integration and context menus.

What do you dislike most about this product?

The relative complexities of installation and configuration on Day 1. Support team is great and gets you through quickly, but it's not a self-serve product initially.

What recommendations would you give to someone considering this product?

Start with Day Zero implementation instead of waiting to bring in the backlog of documents. Use it, understand it, THEN pull in the old paper.

Pros

Helps Innovate
Continually Improving Product
Reliable
Performance Enhancing

James L.

Role: Human Resources
Industry: Retail
Involvement: Business Leader or Manager

Validated Review

Verified Reviewer

Submitted Nov 2020

Document Locator is scalable and worth the $$!

Likeliness to Recommend

10 /10

What differentiates Document Locator from other similar products?

Flexibility of use and customization

What is your favorite aspect of this product?

Document retrieval is fast

What do you dislike most about this product?

Nothing is bad

What recommendations would you give to someone considering this product?

Identify the search criterion you want

Pros

Helps Innovate
Continually Improving Product
Reliable
Performance Enhancing

Chris M.

Role: Operations
Industry: Engineering
Involvement: Business Leader or Manager

Validated Review

Verified Reviewer

Submitted Nov 2020

Customizable, and user friendly

Likeliness to Recommend

10 /10

What differentiates Document Locator from other similar products?

Combination of transmittals and document control.

What is your favorite aspect of this product?

Price, familiarity with windows, web facing portal.

What do you dislike most about this product?

It creates some instability in windows, primarily file manager and the ctrl c/v function

What recommendations would you give to someone considering this product?

The customer service is top notch and very responsive. The software is also very easy to customize to be specific to your needs.

Pros

Reliable
Respectful
Client Friendly Policies
Over Delivered

Document Locator

What is Document Locator?

Company Details

Need Assistance?

Awards & Recognition

2023 Data Quadrant Gold Medalist

2022 Emotional Footprint Champion

2021 Emotional Footprint Champion

2021 Data Quadrant Gold Medalist

Document Locator Ratings

92 Likeliness to Recommend

1 Since last award

100 Plan to Renew

84 Satisfaction of Cost Relative to Value

2 Since last award

Emotional Footprint Overview

+97 Net Emotional Footprint

How much do users love Document Locator?

Pros

Feature Ratings Average rating of all product features, some of which may not be shown below

Access Tracking The tracking of document access, including who had opened it or downloaded it.

Searchability DMSes generally allow for the ability to conduct searches on document content.

Indexing and Classification Where the DMS will search the contents of all documents, index search results and organize them based on the organization’s taxonomy

Security and Access Control Securing of electronic documents from unauthorized access and the ability to assign access to specific users or user groups.

Check Out Check in Similar to checking out or signing out a book from the library, this option enables a similar function for designated documents.

Document Sharing Document sharing is the ability to share a document with those who have not been granted explicit access

Document Hosting Centralized hosting of electronic documents, allowing the ability for contributors to upload to a secure area.

Version Control Tracking of document versions with each iteration of document changes.

Editor Functions Features to allow designated editors to have the ability to review a document, make notes, corrections, and insert markups for re-editing by the author(s).

Metrics and Reporting This feature enables the DMS administrator to produce reports on the DMS, such as document volumes, document access, publication trends, etc.

Publication Workflow Workflow capability that routes documents across defined roles in the publication process, either for review, editing, publication, etc.

Vendor Capability Ratings Average rating of all vendor capabilities, some of which may not be shown below

Vendor Support The importance of vendor support will vary for each organization depending on internal capabilities, but there will always be issues that only the vendor can resolve.

Business Value Created Software needs to create value for employees, customers, partners, and, ultimately, shareholders. This data expresses user satisfaction - or lack thereof - with the product's business value.

Ease of Data Integration Use this data to determine whether the product will cause headaches or make data integration easy.

Ease of Implementation Successfully implementing new software is necessary to realize its full value and promote end user adoption. This data indicates whether or not the product is easy to implement.

Quality of Features Feature quality is just as important as quantity. Use this data to determine if this product will do what you're purchasing it to do, easily, intuitively, reliably, and effectively.

Ease of Customization Don't get bogged down in a difficult customization; use this data to make sure you can easily achieve the functionality you need for your particular situation.

Ease of IT Administration This data indicates whether IT personnel will be able to resolve issues and perform configurations efficiently and effectively.

Availability and Quality of Training Effective and readily available training enables users to get the most out of the software you've chosen. Use this section to make sure your vendor's training programs and materials measure up.

Breadth of Features Users prefer feature rich software that enables them to perform diverse series of tasks. This data expresses user satisfaction with the product's breadth of features.

Usability and Intuitiveness End user learning curves cost the organization money. Pay attention to your end users' technical ability to determine how important UX is in your purchase.

Product Strategy and Rate of Improvement Vendors who don't stay on top of emerging needs and trends won't enable you to meet your business goals. Use this data to separate innovators from imposters.

Document Locator Videos

Document Control by Document Locator

Document Locator Reviews

Mark A.

Wonderfully integrated with Windows desktops!

Likeliness to Recommend

Pros

James L.

Document Locator is scalable and worth the $$!

Likeliness to Recommend

Pros

Chris M.

Customizable, and user friendly

Likeliness to Recommend

Pros

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Feature Ratings

Access Tracking

Searchability

Indexing and Classification

Security and Access Control

Check Out Check in

Document Sharing

Document Hosting

Version Control

Editor Functions

Metrics and Reporting

Publication Workflow

Vendor Capability Ratings

Vendor Support

Business Value Created

Ease of Data Integration

Ease of Implementation

Quality of Features

Ease of Customization

Ease of IT Administration

Availability and Quality of Training

Breadth of Features

Usability and Intuitiveness

Product Strategy and Rate of Improvement