ProProfs Knowledge Base

Intelligent Search

Provide user with filters and facets to refine search results, with auto-suggest capabilities, natural language search and search engine indexing.

Multi-Language Support

Write or translate articles to multiple languages and allow users to search in multiple languages to support global customers.

Reporting and Analytics

Detailed analytics and dashboards on content usage and performance, including how information is accessed and by whom, search query performance, etc.

Rich Text Editor

Allows users to create and share information using text and other formats such as charts, images, audio, and video, with easy formatting options.

Configurable Knowledge Repository

The solution provides the ability to create, manage, disseminate and archive knowledge articles in a structured format.

Workflow and Approval Management

Ability to model, build, and execute automatic workflows for the purpose of managing content-centric processes.

Multiple File Type Support

Write or translate articles to multiple languages and allow users to search in multiple languages to support global customers.

Role-Based Access

Enable different levels of access based on role, allowing different articles to be available only to specific audiences as needed.

API Integration

API integrations with enterprise apps e.g. collaboration/communication tools, CRM, ECM, and existing knowledge sources allow access to content in multiple ways.

Bulk Actions

Allows users to import and export multiple articles at a time, make updates and changes to multiple categories, properties, or articles simultaneously.

Usability and Intuitiveness

End user learning curves cost the organization money. Pay attention to your end users' technical ability to determine how important UX is in your purchase.

Vendor Support

The importance of vendor support will vary for each organization depending on internal capabilities, but there will always be issues that only the vendor can resolve.

Quality of Features

Feature quality is just as important as quantity. Use this data to determine if this product will do what you're purchasing it to do, easily, intuitively, reliably, and effectively.

Business Value Created

Software needs to create value for employees, customers, partners, and, ultimately, shareholders. This data expresses user satisfaction - or lack thereof - with the product's business value.

Availability and Quality of Training

Effective and readily available training enables users to get the most out of the software you've chosen. Use this section to make sure your vendor's training programs and materials measure up.

Ease of IT Administration

This data indicates whether IT personnel will be able to resolve issues and perform configurations efficiently and effectively.

Ease of Implementation

Successfully implementing new software is necessary to realize its full value and promote end user adoption. This data indicates whether or not the product is easy to implement.

Product Strategy and Rate of Improvement

Vendors who don't stay on top of emerging needs and trends won't enable you to meet your business goals. Use this data to separate innovators from imposters.

Ease of Data Integration

Use this data to determine whether the product will cause headaches or make data integration easy.

Ease of Customization

Don't get bogged down in a difficult customization; use this data to make sure you can easily achieve the functionality you need for your particular situation.

Breadth of Features

Users prefer feature rich software that enables them to perform diverse series of tasks. This data expresses user satisfaction with the product's breadth of features.