We’ve stated previously that application portfolio management (APM) tools are generally more of a subset or use case of enterprises architecture (EA) tools. When you search for APM software, you’re more than likely to see some of the larger players in the EA tool space (LeanIX, Alfabet by Software AG, Hopex by Mega, iServer by Orbus).
Not all APM tools are EA focused, but most fall into this pattern of being an APM use case within a larger software category as its common primary function. For instance, many project portfolio management (PPM) tools offer APM, as do some service desk tools or other tools that provide some element of managing applications or software. The problem is, the methods of APM become heavily skewed to whatever that primary function is.
Any APM tool needs to have two very basic functions: application inventory control, which is simply the documentation of apps with several data fields to capture useful information, and application rationalization. An oversimplified description of application rationalization is a decision-making framework to help determine the strategic direction of your apps. Where rationalization can really range is with the inputs captured and applied to a framework that generates recommendations and informs those decisions on your applications or the portfolio.
A review of this tool space shows that different tool groups skew their rationalization framework by the information they are primarily designed to collect and analyze.
This is not to say that these tools all neglect other data points. Most of the tools will have data fields to input scores or ratings for the data points they do not specialize in, but the means of collecting this information leaves much to be desired. More likely than not, there will be substantial manual data collection and analysis even with integrations and additional software purchases.
This presents a couple problems for those looking for an APM solution:
As much as many IT managers don’t want to accept it, application rationalization requires manual steps. As mentioned above, rationalization is a decision-making framework, but it is also a process of stakeholder engagement and data collection.
Info-Tech’s Five Lens Model for application rationalization outlines the five main criteria for evaluating your apps.
Each lens is represented by the factors or specific data points that are the inputs into your rationalization decision-making framework. Unfortunately, many of the data points are somewhat qualitative or subjective and no software provides the full picture needed to perform rationalization properly or arrive at the best-possible decisions for the organization.
The important lesson here does not differ from that of any software: the tool is only as good as your process around it. Regardless of what APM solution you select, you still need to put in the steps to ensure the quality and appropriateness of data. You still need to build in the responsibilities of ownership of the tool and stewardship of the information. You still need to secure sponsorship from the organization’s leader and build relationships and engage with key application stakeholders. Application portfolio management tools don’t automate APM, you still need someone to fill that role.
When selecting your APM tool, focus on your priority goals for the application portfolio:
This note outlines Info-Tech’s Three C’s of Enterprise Collaboration framework to help buyers effectively navigate the collaboration software marketspace.
These are the trends we predict will be most important is it relates to Enterprise Architecture in 2021.
Traditional accounting practices are tailor made for waterfall project management. Organizations that have transitioned to the use of standing product teams using Agile and DevOps need to transform their accounting practices as well or they will leave valuable capital expenditure dollars on the table.
IBM is changing the terms of its ubiquitous Passport Advantage agreement to remove entitled discounts on over 5,000 on-premises software products, resulting in an immediate price increase for IBM Software & Support (S&S) across its vast customer landscape.
Lean IX and Apptio have partnered to produce an integrated solution that better informs the strategic decision-making process with improved visibility into an application’s total cost of ownership and alignment to business capabilities.
So you’ve gone Agile. You do daily scrums, retrospectives, and all the “right” Agile ceremonies. But still your organization isn’t quite convinced. It is now critical to balance the drivers and goals of both Agile and traditional thinking in order to achieve organizational success.
From the business architecture perspective, agility is the ability to quickly change structurally and operationally to react to external changes or to create new business value. Enterprise architecture comprises business and service/application architecture – therefore, it needs to provide an environment for harmonized agility at each level.
Do you feel like your Agile teams are treading water – going through the motions but never going anywhere? It’s a risk, and practices such as daily standups, retrospectives, and demonstrations need to be used wisely or you risk losing discipline to meeting fatigue.
Stakeholders expect the speed and responsiveness of product delivery does not come at the expense of quality. QA tools offer retailers the ability to continuously ensure both business and technical quality standards are upheld, but these tools should not be viewed as a silver bullet.