Email Backup Solutions

Email Backup

What is Email Backup Solutions?

Email backup is a process that backs up the state/contents of email servers. Backup software must be application-aware of the email server, backing up mailboxes, rules, permissions, containers, and has the ability to restore components.​

Common Features

  • Granular Restore
  • Permissions Awareness
  • Backup Archiving
  • Media Support
  • Security
  • Compliance
  • Support for Backup Types
  • Mailbox Backup Restore
  • User self service
  • Encryption
  • Legal Hold
  • AI Tech Support

Top Email Backup Solutions

2025 Data Quadrant Awards

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At SoftwareReviews, we take pride in recognizing excellence. Each year, we present the Data Quadrant Awards to top-performing software products based solely on authentic user reviews, without any paid placements or analyst opinions. These awards highlight software products that excel in terms of features, vendor capabilities, and customer relationships, earning them the highest overall rankings.

At SoftwareReviews, we take pride in recognizing excellence. Each year, we present the Emotional Footprint Awards to top-performing software products based solely on authentic user reviews, without any paid placements or analyst opinions. These awards shine a spotlight on software vendors who excel in crafting and nurturing strong customer relationships.

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Products: 7
Next Award: May 2026

Top Email Backup Solutions 2025

Product scores listed below represent current data. This may be different from data contained in reports and awards, which express data as of their publication date.

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Products below are ineligible for awards due to insufficient recent reviews

G Suite / Google Apps backup solution from Spinbackup keeps your Google cloud data safe and securely protected. Spinbackup provides 100% accurate G Suite recovery and migration to another account. Easily restore your deleted GApps data within a single click.

Scorecard

Pros

  • Helps Innovate
  • Continually Improving Product
  • Performance Enhancing
  • Trustworthy

BDRShield delivers Cloud-Managed Hybrid Backup with built-in Cyber-Resilience, enabling MSPs and IT teams to protect critical workloads with confidence. From a centralized cloud console, you can manage all backups across endpoints, servers, VMs, Cloud & SaaS apps — backed by the flexibility of local + cloud storage. With immutable backups and ransomware protection built-in, BDRShield ensures fast recovery, compliance readiness, and long-term data security against evolving threats.

Pros

  • Helps Innovate
  • Continually Improving Product
  • Reliable
  • Performance Enhancing
2BrightSparks Pte. Ltd.

SyncBackPro

Composite Score
7.7 /10
CX Score
8.2 /10

SyncBackPro, the professional's tool to backup, synchronize, and restore data files. Transfer media files to and from portable devices automatically. Backup your pictures, music files and movies. With notifications about profile runs, creation etc. scripting functions, and automatic drive failure detection (S.M.A.R.T.), SyncBackPro delivers the complete backup solution.

Scorecard

Pros

  • Reliable
  • Performance Enhancing
  • Trustworthy
  • Unique Features
Composite Score
7.6 /10
CX Score
7.9 /10

Cloud-connected message archiving for efficiency and e-discovery Reduce your storage requirements, and comply with regulatory and e-discoveryrequirements easily and effectively. Get secure, long-term storage and backup inthe cloud, and boost user productivity with easy archive access from any device. An Outlook add-in enables combined search across mailboxes and archives. message Archiver automatically finds and imports all your PST files, eliminating the risk of loss.

Pros

  • Helps Innovate
  • Continually Improving Product
  • Reliable
  • Performance Enhancing
Composite Score
7.4 /10
CX Score
7.3 /10

Code42 provides real-time recovery of end-user data, so users never lose files. Default backup settings are based on real-life data management experiences in a wide range of environments, offering best practices and flexible approaches catered to individual enterprise needs. Code42’s unique and secure backup architecture is built to restore data fast, whenever you need it.

Pros

  • Reliable
  • Performance Enhancing
  • Enables Productivity
  • Security Protects

Cons

  • Inhibits Innovation
  • Slower Product Innovation
  • Commodity Features
MailStore Software GmbH

MailStore Server

Composite Score
7.0 /10
CX Score
7.0 /10

Businesses can benefit from all advantages of modern, secure email archiving with MailStore Server. The software creates 1:1 copies of all emails in a central email archive to ensure the security and availability of large amounts of data over a period of years. Users can still access their email using Microsoft Outlook, MailStore Web Access, or mobile devices such as tablets or smartphones, and search through them at breathtaking speed.

Pros

  • Effective Service
  • Respectful
  • Fair
  • Enables Productivity

Cons

  • Commodity Features
  • Vendor's Interest First
  • Less Transparent

Veeam is the leader in Backup solutions that deliver Cloud Data Management. Veeam provides a single platform for modernizing backup, accelerating hybrid cloud and securing your data. With 365,000 + customers worldwide, including 81% of the Fortune 500 and 66% of the Global 2,000.

Pros

  • Enables Productivity
  • Effective Service
  • Security Protects
  • Reliable

Cons

  • Leverages Incumbent Status

Upsafe Backup provides the best backup solution for Google G Suite (corporate Gmail backup) and Office 365. It helps you ensure the critical data from your SaaS application and allows you to focus on what really matters for your business & projects. In a few clicks you can set up the solution and just start your Google G Suite backup and Office 365 back up. Then, when necessary, just restore the files you need through granular or full recovery.

Pros

  • Helps Innovate
  • Continually Improving Product
  • Reliable
  • Trustworthy

Cons

  • Less Respectful
  • Commodity Features
  • Less Effective Service

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As the world’s most experienced provider of backup and disaster recovery solutions, for 35 years we’ve been solving the challenges of IT teams by bringing innovation, ambition, and countless hours of iteration to the solutions they rely on to keep businesses running smoothly. In the process, we’ve redefined the way companies protect their data – the very foundation of modern business in an era where immediate access to critical systems and applications is key to business continuity and essential to continuing growth and success.

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Protect critical business programs with a reliable and secure SaaS backup and recovery solution that helps prevent malicious malware.