VirtoSoftware, a company that focuses on creating add-ons for SharePoint and Office 365, has introduced product that intends to bring simple resource management to your project portfolio within SharePoint. While the function looks simple on the surface, some of the pitfalls of larger portfolio suites are still a concern.
As a decade-old company, VirtoSoftware has made a living out of focusing on Microsoft shops by enhancing their functionality through SharePoint Web Parts and Office 365 Apps. On April 1, 2019, VirtoSoftware released Virto Project Portfolio Manager (PPM) for Office 365. For those managing a portfolio of projects with a mandate to manage resource capacity, this could be a viable solution. Many small and medium-sized IT shops are trending towards moving their project portfolios from Excel to SharePoint.
While the resource management function appears to focus on many of the elements that make resource management successful, there is still the potential to get caught in the weeds. While the use personal absences are very clearly called out and encouraged (excellent!), accounting for admin and other non-project time (KTLO, operational duties, emergencies) is not.
Another potential rabbit hole is getting caught up in detailed skill hierarchies. The functionality may be useful for more mature organizations, but it’s not the bottleneck for most PMOs.